JOB POSITION: ​CONTRACTS AND PROCUREMENT SUPERVISOR

JOB DESCRIPTION AND PROFILE
 
This position will provide contracts and procurement function to support well construction and project management (WCPM) activities.
Reports to the Contracts and Procurement Manager
EXPERIENCE
• Minimum of 8 Years of Experience in the oil and gas industry with at least 3 years in contracts and/or procurement function with relevant experience.
• Experience with international oil companies will be added advantage.
QUALIFICATIONS
• ​Bachelor’s degree or higher diploma in any of the following discipline: engineering, manufacturing, science, business admin, accounting, supply chain management (contracts, procurement & logistics)  
KEY TASKS & RESPONSIBILITIES  
 
Responsibilities include but not limited to:
• Plan, organize, manage and execute procurement and contract activities from initial strategy development to award and follow up the post award contract management phases for all contracts in portfolio.
• Achieve established short and long term smooth running of the contracts, mitigate potential claims, and manage variations.
• Source adequate vendors for all procurement needs
• Document (ITTs/Awards /POs/Contracts etc.) preparation, processing approval and administering.
• Laisse with internal customers (User Department) to support commencement of drilling and support ongoing drilling operations.
• Liaise with vendors, client, and other stake holders.
• Support in obtaining timely approvals from Regulatory bodies (as applicable) of the C&P processes, tenders, awards.
• Monitor and follow up on deliverables from vendors and coordinate with vendors and logistic/User department for delivery of materials to intended place.
• Keep record of all awards released, variations issued and close out the contracts / awards at the end of campaign.
• Coordinate and support the finance department where necessary to address the contractual issues to enable timely payments.
• Review vendors invoices (if required) and obtain necessary approvals.
 
• Interfaces with the project team in order to plan and prioritize purchasing activities to support the business activities
• Act as the focal contact person for all supply chain & finance initiatives  
• Ensure POs are created prior to commitment and good receipt is performed within 2 days of goods receipt or service delivery.
• Interface with the Accounts Payables personnel to ensure that the entire procurement to pay (P2P) process is implemented fully and seamlessly.
• Create requisitions and manages the approval process to PO generation and transmittal to vendors.  
• Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier and tracks acknowledgement of order by Supplier
• Prepares and communicates shortage and backlog reports, and provides visibility of other potential interruptions to internal customers
• Reviews, updates and maintains Open Purchase Orders until closed.  
• Reports Supplier non-conformances and prepares return documentation to Supplier  
• Leads finance and Logistics staff in resolving reception and invoice discrepancies  
• Identifies opportunities and implements actions to continually reduce wasted time, money and resources form assigned tasks
• Complies with all SpringRock and local procedures applicable to the job function
• May be assigned other duties, in addition to, or in lieu of those described, according to the needs
• Accurate and timely preparation of Purchase Orders and tracking and update of Open Purchase Orders from approval through to closure.
• Immediate reporting of non-conformances with follow up until resolved.
• Assist in the development and issue of tenders, evaluation, finalization of contracts, prepare and issue contracts and procurement orders, termination, suspension and disputes management, certificates for commencement and termination dates.
• Follow up on operational requirements and ensure contractual matters are resolved with minimum delays.
SKILLS
• Strong both verbal and written communication skills
• Understanding of oil and gas industry requirements for contracts, procurement and logistics
• Strong analytical and problem-solving capabilities with the ability to make technically and economically sound recommendations with tight deadlines;
• Effective decision maker with the ability to apply and follow through on decisions and actions
• Negotiation skills to allow for cost effective procurement
• Strong interpersonal and ability to work with teams.
• Must be innovative and positive in dealing with changes and reacting to project difficulties
• Effectively managing time and resources to ensure that work is completed efficiently  
• Sets high standards of performance for self
• Assumes responsibility and accountability for the successful completion of assignments or tasks; selfimposing standards of excellence rather than have standards imposed
 
• Strong computer skills (MS Office) and familiar with relevant ERP or supply chain management software
 
 
HOW TO APPLY: Send cv in word format to recruitment@5cee.com  using CONTRACTS AND PROCUREMENT SUPERVISOR by SEFUNMI 032020 as subject.
 
Deadline: Wednesday 1st April 2020

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