This position is required to carry out the following responsibilities:
*Work with Office Manager and expediting team to ensure that all delivery notes are done accurately before delivery date and pass to the lead expeditor to check.
*Ensure that all invoices are done accurately using the delivery note to get the right line items and quantity of materials (about to be delivered or delivered) and pass to the accountant to check before submission.
*Work with lead expeditor to Inspect Gem Petrol and Medical orders upon arrival to ensure the correct quantity and product are supplied where required.
*Work with lead expeditor to ensure that goods inventory record is always updated
*Work with Gem Medical Director to ensure that goods inventory is always up to date.
*Prepare Gem medical goods for delivery as directed by the Director.
*Work with the accountant regarding GEM medical items in stock and reorders
*Provide written reports as requested regarding GEM Medical items
*Ensure that MD’s personal driver is aware of his movement at any given time.
*Ensure that driver is given enough money to fuel his car and other petty expenses that will be required when MD is in the Country
*Arrange with the housekeeper to ensure that Fumigation is carried out in the flat and BQ a week before MD arrival
*Ensure that the housekeeper arranges the apartment neatly before and after MD arrival into Nigeria.
*Supervise Housekeepers work to ensure that they are complying with the standard operating procedures
*Shop for cleaning materials and other equipment for the offices and flat.
*Purchase food from specified Restaurant the day MD is arriving into Nigeria.
*Subscribing of DSTV, Internet and Electricity.
*Always ensure that internet is active for both office and MD’s apartment all the time.
*Adhere to company operating policies and procedures
*Adhere to strict health and safety guidelines and face covering.
*Making adequate preparation for all celebration(e.g Birthdays and Christmas party)
*Record Keeping and any other duties deemed necessary by the Management to assign to you.
*You will be flexible and able to work within teams. Have a friendly disposition and able to talk to colleagues and external partners across the business. You will be calm polite, personable and keen to develop.
*You will have a track record in Microsoft office suite and the ability to work to tight deadlines
*Analytical skills; excellent attention to detail; advanced numerical skills; multi-tasking abilities; interpersonal skills; communication skills, both written and verbal; organisation skills; time-management skills; integrity; honesty;
To apply, send CVs to firstname.lastname@example.org with the job title as the subject of the mail.